Trello vs Monday 2022
Intro
When it comes to project management tools, there are a lot of options to choose from.
Two of the most popular Project Management options in 2022 are Trello and Monday. But which one is right for your team?
Before we start comparing Trello vs Monday in depth, first it's important to understand what we actually mean when we say Project Management (P.M.) Tool.
What features should a good Project Management Tool have?
Project management software should help you organize and keep track of your team's progress on a project, handle task management and contacts etc. It should also allow you to communicate with your team members and clients easily and effectively. Ease of use is super important if you want your team to use it well or even adopt it.
There are many different P.M. tools available, and it can be hard to decide which one is right for your team. In this blog post, we'll compare two of the most popular options on the market in 2022: Trello and Monday.
Trello is a flexible, Kanban Board style P.M. tool that is free to use for small teams. It's simple to set up and use, and it's easy to see your team's progress on a project at a glance.
Monday is a more comprehensive P.M. App that can be used to store, automate and connect practically any type of data your organisation deals with.
Trello and Monday.com both offer a huge range of features and many of these features overlap, while some are unique to each platform.
So, which P.M. tool is right for your team? First, let's look at a simple overview of each Tool's main features. After that we will compare the features of the Monday Pro Plan and equivalent Trello Premier Plan to see where each tool has the upper hand over the other.
After that, we will compare costs.
Finally, we will sum up whether think Trello or Monday is the better Project Management Tool and why.
Let's Start With Trello - An Overview
Trello is primarily known for it's user-friendly and easy to navigate Kanban layout (known as "Boards" in Trello). However, Trello offers other views/styles such as Table view and has a huge range of free and paid Power Ups that can be added to your Trello account to add more functionality.
Overall, Trello is less colourful and visual than Monday. Both Apps can have a simple clean look but can also look cluttered in some views when a lot of data/custom fields are added.
Trello's paid plans are more affordable than Monday.com but it is generally less powerful and versatile in terms of features.
Monday Overview
Monday offers a more versatile and powerful set of features, some of which Trello doesn't have. Like the Workload View for resource management. But, it comes with a heftier per user price tag. If you're looking at say 3 users then Monday is twice as expensive as Trello. However, if you only need 1 user then Monday is 6 times more expensive than Trello. Also, because the per person cost is much higher in Monday, the bigger your team the bigger the price difference between the two tools
Despite the higher price, Monday also offers 2 fundamental features (at the Pro Plan level) that make it exponentially more powerful than Trello and a better option for most organisations in my opinion...
2 Unique & Powerful Monday Features
Connect Your Data
You can connect one item/data in one Board to one or multiple other Boards, thereby creating a relationship between the different pieces of data
Make Your Data Work For You!
You can set up automations that can modify connected items or even create entirely new items when certain conditions are met.
Apples for Apples - Trello vs Monday.com
If we are to get an accurate understanding of how these two Project Management Tools compare against each other, it's important that we make the comparison fair.
For this reason, I have based my review of the features and pricing of each App on the plan just below the Enterprise Tier. These plans are respectively the Pro Plan for Monday and the Premium Plan for Trello.
I have also based monthly pricing on a minimum of 3 paid users as this is the minimum number of users for Monday and I feel that most organisations will be looking at 3 paid users or more anyway.
Both tools offer a range of plans including an Enterprise Plan so do consider your options if you decide to commit to one of these Apps.
Features Shootout - Monday vs Trello 2022
Now let's Compare Monday's Pro Plan with Trello's Premum Plan on a feature-by-feature basis. Trello vs Monday here we go!!
(Note that both Apps offer a free plan as well as a trial of their paid plans).
CUSTOMER RELATIONSHIP | Monday Pro Plan | Trello Premium Plan |
|---|---|---|
2-way Gmail/Outlook Integration | Yes | Freemium Power Up |
Activity Management | Yes | No |
Quotes & Invoices | Yes | No |
Email Templates w Custom Variables | Yes infinite variables | Yes but variables are preset (but extensive) |
Email Tracking & Automations | Yes | No |
Google Calendar Sync | Yes | Yes via Power Up |
Custom Email Signatures | Yes - multiple accounts & signatures | One signature only |
ESSENTIALS | Monday features | Trello features |
|---|---|---|
Max Seats | Unlimited | Unlimited |
Web forms to capture leads | Yes | Freemium Power Up |
Unlimited Customizable Pipelines | Yes | Yes |
Unlimited Boards | Yes | Yes |
Unlimited Docs | Yes | Freemium Power Up |
20+ Column Types | See Custom Fields | See Custom Fields |
Templates | 200+ | Hundreds |
Desktop App | No | Mac & Windows |
iOS/Android Apps | iOS and Android app | iOS and Android app |
Unlimited free viewers | Yes | 1 board/Observer free |
Lead Management | Yes | Yes |
Account & Contact Management | Yes | Yes |
Deal Management | Yes | Yes |
Unlimited Records | Yes | Yes |
File Storage | 100 GB | No limit |
Assignee | Yes | Yes |
Dates | Yes | Yes |
Activity Log | 1 Year | Unlimited Activity Logs |
Templates | Cell | |
Custom fields | 35 Types | 10 types |
Unlimited Workspaces | Yes | No |
PRODUCTIVITY | Monday | Trello |
|---|---|---|
Customizable Notifications | Yes | Yes |
Automation trigger types | 35 Approx. | 4 |
Pre-built Automations | 136 Approx | 0 |
Integrations (free) | 50 | 12 |
Integration Actions | 25,000 per month | ? |
Automation Actions | 25,000 per month | 150,000 per month |
Time Tracking | Yes | ? |
Formula Column | Yes | Power Up |
Dependencies | Yes | No |
COLLLABORATION | Monday | Trello |
|---|---|---|
Shareable Work Docs | Yes | Power Up (Beta) |
Embedded documents | Yes | Power Up (Beta) |
Whiteboard collaboration | Yes | Freemium Power Up |
Updates section | Yes | No |
Zoom integration | Yes | No |
Guest access | Unlimited Guests | Unlimited Observers but only 1 board / Observer or you get billed |
INSIGHTS & REPORTING | Monday | Trello |
|---|---|---|
Sales Forecasting | Yes | Power Up |
Sales Analytics | Yes | Power Up |
Unlimited Dashboards | Yes - up to 10 Boards per Dashboard | Yes - single Board only |
VIEWS & REPORTING | Monday | Trello |
|---|---|---|
Kanban Board View | Yes | Unlimited |
Timeline View | Yes | Unlimited |
Calendar View | Yes | Yes |
Map View | Yes | Yes |
Chart View | Yes | ? |
Workload | Yes | No |
Table view | Yes | Yes |
Gannt view | Yes | No |
Workspace table view | Same as connected boards? | Yes |
Workspace calendar view | Yes via connected boards or dashboard | Yes |
Workspace level templates | No | Yes |
Command run administration | Yes | Yes |
Board collections | Yes | Yes |
SUPPORT | Monday | Trello |
|---|---|---|
Self-serve Knowledge Base | Yes | ? |
Customer Support | 24/7 | "Premium" |
Daily Live Webinars | Yes | ? |
SECURITY & PRIVACY | Monday | Trello |
|---|---|---|
SOC 2 Type II Compliance | Yes | ? |
Two Factor Authentication | Yes | Yes |
Private Boards & Docs | Yes | No Docs - Private Boards? |
Mobile Device Management | ? | Yes |
Domain restricted invites | ? | Yes |
Deactivate members | Yes | Yes |
Simple data export | Yes | Yes |
SSO | Yes | Available (extra $?) |
ADMININSTRATION & CONTROL | Monday | Trello |
|---|---|---|
Board Administrators | Yes | No |
benefits
Where Trello beats monday
TRELLO IS CHEAPER
One of the most noticeable areas where Trello beats Monday is on price. Even when we compare Apples-for-Apples with 3 paid users on each, Trello still only costs half as much as Monday. And if you only need 1 paid user, it. is 1/6th the cost of Monday!
TRELLO DESKTOP APP
Trello has a desktop app for Mac & Windows (Monday is web only on desktop but does have a mobile app for iOS and Android).
no file storage limit
Store as many files as you want without worry.
UNLIMITED ACTIVITY LOGS
View any and all changes made anywhere across your whole Board.
150,000 automation actions
This is significantly more than the 25,000 per month you get with the Monday Pro Plan.
benefits
Where Monday.com beats Trello
EMAIL INTEGRATION
Although both Apps offer an email integration, in my opinion the Monday version is far superior in terms of functions and usability. Eg threaded conversations, multiple email accounts, multiple signatures, powerful formatting options...
ACTIVITY MANAGEMENT
You can log calls and meetings and view them in a timeline. You can also trigger automations based on logged activity.
QUOTES & INVOICES
You can easily pull data automatically from a Board into a Quote or Invoice right within Monday and customise it.
EMAIL TRACKING & AUTOMATIONS
Not only can you track when somebody opens your emails, you can even trigger automations based on their email activity.
FORM VIEW
Instantly create a web form version of your Board and with compulsory, optional and hidden fields and share or embed the Form. Entries appear automatically in the Board in which you created the Form View.
CUSTOM FIELDS
In Monday, every column can be a "Custom Field" and there are over 35 different types of Column - so way more Custom Fields than Trello (who has approx. 7).
50 NATIVE INTEGRATIONS
Monday offers a lot more native integrations than Trello. In addition to their native integrations, there are also a wide range of Free & Paid Apps (the equivalent of Trello's Power Ups) available in the Monday App Marketplace.
ZOOM INTEGRATION
The native Zoom Integration is a game changer.
UNLIMITED WORKSPACES
Create as many Workspaces as you want to better organise your Folders, Boards, Dashboards and Docs.
35 AUTOMATION TRIGGERS
Monday has way more Automation Trigger types than Trello and in my opinion this makes Monday's Automations way more versatile and powerful.
DEPENDENCIES
In Monday, you can add a Task Dependency Column and link one item to another so that any change to a date field in the one task will automatically adjust the corresponding date in the second task a preset (but customizable) amount.
UPDATES SECTION
The Updates section has heaps of powerful features. Like Item Cards, Emails & Activities, File management, and the Updates section itself with it's incredible rich formatting.
UNLIMITED DOCS
You can share/comment in Monday Work Docs, see/undo the version history, have multiple users editing at the same time, even embed and use Boards right within a Doc!
PRE-BUILT AUTOMATIONS
Monday comes with approx. 136 (I lost count!) pre-built Automations to make automating your work processes a piece of cake. You can also customize your own Automations from scratch or modify a template.
UNLIMITED DASHBOARDS
Aggregate data from up to 10 Boards in one Dashboard. You can also add a Dashboard View to any Board for Board-Specific reporting. Add and customize various widgets like charts, battery, checklists, time tracking etc.
BOARD ADMINS
Set Admins on a Board-by-board basis as well as at the Account level.
UNLIMITED FREE VIEWERS
Add as many Guests (free viewers) as you want and with exactly the same permission options as paid users. The only difference is that Guests cannot be part of a team.
GUEST ACCESS
On the Pro Plan, you can add as many free Guests as you want and you can set their permissions just like a Paid User. The only difference is that you can make a Guest part of a Team and therefore can't assign items or updates to them collectively as part of a Team.
WORKLOAD VIEW
Workload View is a resource managemen tool and allows you to monitor usage for any one person/resource on any given date and reallocate on the fly to better optimise your use of resources. A killer feature!!
PRIVATE BOARDS & DOCS
Create secure Boards & Docs that only you can see or use.
Trello vs Monday Price Comparison
MONDAY work management pro plan
Monthly Billing
US$
60
per user per month
TRELLO PREMIUM PLAN
Monthly Billing
US$
30
per user per month
Monday.com and Trello - which is the best project management tool?
To my mind the answer to the Trello vs Monday question is quite obvious. While they share a lot of similar features, they are in fact quite different tools with quite different use cases.
Trello is significantly cheaper, particularly if you either only need 1 - 2 paid users or if you have a lot of paid users. However, it's features generally aren't as powerful and versatile as Monday.com.
Monday.com on the other hand, while it is more expensive not only offers more powerful features but also allows you to connect/create relationships between items in one Board and items in one or more other Boards. Not only that, but you can automatically create or modify data in one Board based on changes in another Board/s. Once you wrap your head around the true potential of this functionality, there really is no comparison between the two tools. They appear similar on the surface but are in fact fundamentally different and the pricing reflects that.
Which tool is right for your team?
If you truly want to host all your organisations data in one platform and be able to automate almost any aspect of almost any workflow, there is no doubt that Monday is the solution for you and well worth the higher price.
If you are after a simpler, easy to use and more affordable tool that will allow you to manage and automate tasks and individual workflows without being able to integrate the different components of your organisation, then Trello is an awesome option for you.
I hope you found this article helpful. Any questions or comments fire them in on this page or get in touch with me below.
Patrick
P.S. At some point I will compare Monday against Asana as well so stay tuned!
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